1. Basic information
Name association: SVTN “J.D. van der Waals” (Studievereniging voor Technische Natuurkunde “Johannes Diderik van der Waals”)
Chamber of Commerce registration number: 40235311
2. Membership and enforceability
The association knows different types of memberships. The personal data we process depends on the kind of the membership you have. We process only the data described in the articles that apply to your membership. The membership types are: current, expired, Borrelaar and staff.
By default, your membership is ‘current’, unless a situation as described below applies. In the case that your membership is ‘current’, all articles of this policy apply.
If you finish or end your study Applied Physics at the Eindhoven University of Technology (TU/e), your membership changes to ‘expired’. You will be notified about this. You membership will be changed to ‘Borrelaar’ two weeks after notification, unless you request otherwise. If the change to ‘expired’ was unjustified, your membership will be reverted to ‘current’. If you have not visited the Borrel for more than two years consecutive, your membership will not be changed to ‘Borrelaar’ but be deleted instead.
On request, the board can make exceptions and keep your membership ‘current’ or unsubscribe you and delete your data. If applicable, your membership may also be changed to ‘staff’. As long as your membership is ‘expired’, your data is kept as if your membership was ‘current’. ‘Expired’ differs from ‘current’ in the sense that as ‘expired’ member, you cannot subscribe for activities. This type of membership exists mainly for administrative reasons. All articles in this policy apply.
If you have been a current member of Van der Waals and you no longer study Applied Physics at the TU/e, your membership is ‘Borrelaar’. If you have not visited the Borrel for more than two years consecutive, you will be unsubscribed and your data will be deleted. The two years may include a possible period in which your membership was not ‘Borrelaar’. Articles 3B, 4, 5, 6 and 11 do not apply.
If you are a staff member of the Department of Applied Physics at TU/e and use the card payment system of the Borrel, your membership is ‘staff’. If you have not visited the Borrel for more than two years consecutive, you will be unsubscribed and your data will be deleted. Articles 3B, 4, 5, 6, 7, 10 and 11 do not apply.
3A. Email address
The association (represented by the board) can use your email address if she needs to contact you. Your email address can always be changed through the website by yourself or by a member of the board.
3B. Email address – Current & Expired
We collect one of or both your private mail address and your student mail (ending with @student.tue.nl). Your mail address is used to inform you of news of importance to all members of the association. You can choose to receive emails regarding career orientation, recreational activities and study related activities. These preferences can always be changed through the website by yourself or by a member of the board.
4. Study and holiday address
Your study and holiday address can be used to send association news or cards. Both addresses can always be changed through the website by yourself or the board.
5. Phone number
The association (represented by the board) can use your phone number if she needs to contact you. When becoming a member of the association you can choose to show your phone number to other members of the association. This preference can be changed at any time through the website. Your phone number can always be changed through the website by yourself or the board.
6. Bank account
When becoming a member of the association, you have the option to give us your bank account number. This data will only be used for payment of the annual contribution to the association through a preauthorized debit. If you do not want this, payment is possible in cash or a bank transfer. The fee is increased with one euro in that case. To change these details, you can contact the board.
7. Starting year
The year you first become a member of the association is saved in our systems as starting year. This information is used to send information to a specific selection of Van der Waals members if the board deems this necessary or preferable. An example would be a mailing to master students. If this information is not correct or if you receive information which is not applicable to you, you can contact the board of the association. The starting year is also used in anonymized form to collect statistics about the Borrel.
Your TU/e campus card or any similar cards, provided with a recognizable photo and NFC chip, can be registered at the association at any time by providing the RFID-code. This can be used by the association to easily access personal information, if you accept to share this personal information, by handing out the card. This information will be accessed for administrative tasks, for registration at activities and the payment system of the Borrel (see article 9 as well).
9. Borrel card payment system
On the card payment system of the Borrel of the association, the card payment system terms and conditions are applicable. By using the Borrel card payment system you automatically accept the registration of all your transactions (recharges and payments). This transaction data can only be used in public in anonymized form for, among other things, displaying statistics. In addition to this, the user always has access to his or her own transactions and statistics through the website or the board of the association.
When joining the association, a picture of you is taken: this picture is visible for all members of the association. It is also printed in the yearly Almanac. This picture is used for recognition and to allow us to execute the law on under-age alcohol consumption (Drank- en Horecawet). During association activities, pictures can be taken of all persons present, of which a selection is published in the photo album on the website or will be used for promotional purposes. A selection of the pictures is publicly available on the website (without login requirements), another part is visible for members only. By attending an activity, you agree to the possible publication of picturess with you in it on the website or on social media of the association. In case you object to this, you can notify the board of your objection. In case (one of) the pictures on the website isn’t to your liking, these can be removed by the board upon request from the website.
11. Other personal data
Other personal data is only used by the association if the association, whether or not represented by the board, needs them to carry out her tasks, which may or may not have come forth out of an agreement or arrangement between you and the association.
12. Sharing of personal data
Your data may be shared with the Department of Applied Physics of the TU/e. Your data will not be shared with other third parties without your explicit written permission.
SVTN “J.D. van der Waals”
Post office box 513
5600 MB Eindhoven
Eindhoven University of Technology
Groene Loper 19, Flux 6.179
5612 AJ Eindhoven
Phone number: +31 (0)40 247 4379