Terms and conditions Card-Paying-System

Terms and conditions; Card-Paying-System – Dutch version legally binding

Approved by the board, Eindhoven, March 5th 2018

Translated by Sander Pol


1. Definitions

1.1. SVTN "J.D. van der Waals"

Study association for Applied Physics “Johannes Diderik van der Waals”.

1.2. Member

A person who is member of SVTN “J.D. van der Waals”.

1.3. Former Member

A person who used to be a member of SVTN “J.D. van der Waals”.

1.4. Employee

A person who works for, or has a guest-status at, the faculty of Applied Physics at the Eindhoven University of Technology.

1.5. Website

The website of SVTN “J.D. van der Waals”, to be found at https://www.vdwaals.nl.

1.6. Board

The board of SVTN “J.D. van der Waals”.

1.7. External user

A person who is granted permission by the board to participate in the card paying system.

1.8. Borrel room

The space in which the bar that belongs to SVTN “J.D. van der Waals” is located,  at Flux 6.175. Also known as the ‘Salon’.

1.9. Borrel committee

The Borrel committee of SVTN “J.D. van der Waals”.

1.10. Borreltender

A member of the Borrel committee.

1.11. Borreltender in service

A Borrel tender that is appointed by the Borrel committee as responsible for the proceedings when the bar is opened.

1.12. User

He or she whom has agreed to these terms and conditions and uses the Card Paying System.

1.13. Card

A card that is compatible with the system, and contains at least the name and a recognizable picture of the owner of said card.

1.14. Van-der-Waals card

A card that is provided by SVTN “J.D. van der Waals” to a member, former member or employee.

1.15. Campus card

A card provided by the Eindhoven University of Technology to all of her students and employees.

1.16. Registered card

A card that is registered by the owner with the board, and is used as identification for the user.


2. Conditions

2.1. Right of use

All members, former members, external users and employees have the rights to use the Card-Paying-System after having read and accepted these terms and conditions. 

2.2. Use

The Card Paying System can be used to purchase products offered at the bar in the Borrel room when the bar is open.

The user must hand a Registered Card to a Borreltender in service, when he desires to fulfill      his transaction using the Card Payment System. The transaction can be completed as long as the credit on the Registered Card is no less than the total price of those products the user       wishes to buy. If this is not the case, the User will have to raise his Card credit in order to complete the transaction using the Card Payment System.

2.3. Card registration

A Card can be registered by a member of the board of SVTN “J.D. van der Waals” during opening hours of the Van-der Waalsroom. At any given time, a User is only allowed a maximum of three Registered Cards at once; A Van-der-Waals-card and/or Campus card and/or any other miscellaneous card. 

2.4. Credit

The remaining credit of a User can be requested in the following ways:

  • On the website, after logging in with the personal account (only for members)
  • At a Borreltender in service

This credit is the sum of all additions minus the sum of all expenses and cannot be a negative amount. If a User suspects that the credit is incorrect, he or she is able to ask for clarification with the treasurer of the Borrelcommittee

2.5. Raising credit

A User’s credit can be raised by handing over a registered card to a Borreltender in service, as well as the desired amount to raise the credit by. Raising the credit of a Card is allowed by any amount that is a multiple of €5,- and a maximum of €50,-. In the case that the total credit on the registered card will surpass €60,- , the Borreltender in service has the right to deny the transaction.

2.6. Refund

It is not possible to refund credit.

2.7. Credit validity

If a User has not made a transaction over the course of two years, the remaining credit will become invalid. Users will be sent an email at least one month prior to the end of this period to notify them. The email will be sent to the email that is known to SVTN “J.D. van der Waals”.

2.8. Liability

SVTN “J.D. van der Waals” is not responsible for possible damage that is caused by use of the Card Payment System, or loss of credit caused by technical issues.

2.9. Disputes

If the User has a complaint, this complaint should be submitted on paper to the board. The complaint must be handled by the board within four weeks after the complaint was submitted.

2.10. System availability

The board and the Borrelcommittee have the right to temporary disallow the use of the Card Paying System.


3. Privacy

 3.1. Privacy statement

The privacy statement that is upheld by SVTN “J.D. van der Waals”, also applies to this service and can be enquired at the Board and can also be found on the website.


4. Additional conditions

4.1. Adjusted conditions

These terms and conditions are subject to change. The User will be informed at least one month prior to these changes by the way of the email address known at Van der Waals.

4.2. Cases in which the procedure is not applicable to the terms and conditions

In cases where the terms and conditions do not apply to or describe the situation, the final decision will be made by the Board. If the User does not agree with said decisions, he or she is able to submit a complaint according to the procedure that is described above.